Privacy Policy

1. Introduction

R & R Conferences ("we," "our," or "us") is dedicated to facilitating global knowledge exchange through our international events. We value the trust you place in us when sharing your personal data for registration, submission, and attendance purposes.

This Privacy Policy explains how we collect, use, and protect your information when you use our platform to register for conferences, submit research papers, or interact with our services.

2. Information Specific to Conferences

Beyond standard account information, we collect specific data required for conference operations:

• Registration Data: Name, affiliation, job title, and country for badge creation and certificate generation.
• Travel & Visa Information: Passport details and travel dates if you request an official Invitation Letter for visa purposes.
• Dietary & Accessibility Requirements: To ensure your comfort and safety during physical events.
• Academic Submissions: Abstracts, full papers, and presentation files, which may be published in our proceedings.
• Speaker Profiles: Biographies and headshots for our program guide and website.

3. Photography and Media Recording

By attending our conferences, you acknowledge that we may photograph or video record sessions and social events. These images and recordings may be used for:

• Marketing future events.
• Creating post-conference highlight reels.
• Social media promotion.
• Archival purposes.

If you wish to opt-out of close-up photography, please inform the registration desk upon arrival to receive a specifically marked badge.

4. Sharing with Third Parties

We do not sell your personal data. However, specifically for conference operations, we may share necessary data with:

• Venues & Hotels: For room block management and security checks.
• Publishing Partners: If your paper is selected for publication in affiliated journals.
• Payment Processors: To securely process registration fees. We do not store credit card details on our servers.

5. Data Retention

We retain conference records (attendance lists, proceedings) indefinitely for historical verification of your participation and publication. You may request the removal of your personal contact details from our active marketing lists at any time.

6. Contact Us

For privacy-related inquiries regarding your registration or submissions, please contact our Data Protection Officer at:
privacy@rrconferences.com